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Program Coordinator Office of Institutional Diversity and Inclusion

Location
Evanston, IL

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u003Cdivu003Eu003Cdivu003Enu003Cdivu003Enu003Cdivu003Eu003C/divu003Enu003Cdivu003Eu003C/divu003Enu003Cdivu003Eu003C/divu003Enu003C/divu003Enu003Cdivu003Enu003Cdivu003Eu003C/divu003Enu003Cdivu003Eu003Cdiv id=win0divNW_HRS_JO_HDR_HTMLAREA\u003Eu003Cdivu003Enu003C!-- Begin HTML Area Name Undisclosed --u003Eu003Cbru003Eu003Cdiv class=PT_RTE_DISPLAYONLY id=RTEDiv99\u003Enu003Cpu003Eu003Cspanu003Eu003Cstrongu003Eu003Cspanu003Eu003Cspanu003EJob Summary:u003C/spanu003Eu003C/spanu003Eu003C/strongu003Eu003C/spanu003Eu003C/pu003Enu003Cpu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EThe Program Coordinator provides management for an education, research u0026amp;/or operations program/project, recommending goals, assessing feasibility and ongoing performance u0026amp; providing day-to-day oversight of administrative u0026amp; operational functions.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/pu003Enu003Cpu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EReporting to the Associate Provost and Chief Diversity Officer, and Assistant Provost for Diversity and Inclusion, the Program Coordinator provides tactical and strategic support to, and management of, the daily operations of the Office of Institutional Diversity and Inclusion (OIDI) and its staff. This role interfaces and collaborates with faculty, staff, students, alumni, and community partners, and must possess the ability to work occasional evenings and/or weekends on both the Evanston and Chicago campuses.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/pu003Enu003Cpu003Eu003Cspanu003Eu003Cstrongu003Eu003Cspanu003Eu003Cspanu003ESpecific Responsibilities:u003C/spanu003Eu003C/spanu003Eu003C/strongu003Eu003C/spanu003Eu003C/pu003Enu003Culu003Enu003Cliu003Enu003Cspanu003Eu003Cemu003Eu003Cspanu003Eu003Cspanu003EAdministrationu003C/spanu003Eu003C/spanu003Eu003C/emu003Eu003C/spanu003Eu003Culu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EManages day to day operations, including ordering office supplies, and maintaining OIDI event calendar and project work plansu003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003ESchedules high volume of complex internal and external meetings.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003ECoordinates domestic and international travel for OIDI staff and visitors, and generates travel itineraries.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EEnsures that program/project goals, objectives, guidelines, policies and procedures are executed and maintained.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EIdentifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EManages design and development of program databases, compiles and analyzes data, and prepares reports.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EReviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EActs as liaison to IT to ensure technology systems are properly installed and maintained.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003C/ulu003Enu003C/liu003Enu003Cliu003Enu003Cspanu003Eu003Cemu003Eu003Cspanu003Eu003Cspanu003EBudgets u0026amp; Financialu003C/spanu003Eu003C/spanu003Eu003C/emu003Eu003C/spanu003Eu003Culu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EParticipates in budget preparation.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EMaintains budget and associated analysis and reports.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EEnters individual and/or summary of transactions into journals and/or general ledger or other **MEMBERS ONLY**SIGN UP NOW***. enterprise system.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EReviews and ensures approval based on alternatives regarding practice and policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles and provides receipts (as appropriate) for transactions.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EProcesses transfer and/or appropriation charges and may balance and/or close accounts.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EProcesses expense reports for the Associate Provost and Chief Diversity Officer, Assistant Provost, and OIDI staff, speakers, guests, etc.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003C/ulu003Enu003C/liu003Enu003Cliu003Enu003Cspanu003Eu003Cemu003Eu003Cspanu003Eu003Cspanu003ECommunication, Outreach u0026amp; Recruitmentu003C/spanu003Eu003C/spanu003Eu003C/emu003Eu003C/spanu003Eu003Culu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EDevelops coordinated, consistent marketing and brand messages.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003ECreates and maintains state-of-the-art websites and social media.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EIncorporates social media and networking into program/project aspects as appropriate.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EDrafts and edits meeting agendas, minutes/notes, and reports.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EStrengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EAct as first point of contact for office, including responding to inquires made by phone, email, mail, etc.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EHelps develop quarterly OIDI Insights e-communication, and collaborates with campus partners to request and generate content.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EReviews market trends to recommend future plans to increase engagement, participation, revenue, etc.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003C/ulu003Enu003C/liu003Enu003Cliu003Enu003Cspanu003Eu003Cemu003Eu003Cspanu003Eu003Cspanu003EEvaluationu003C/spanu003Eu003C/spanu003Eu003C/emu003Eu003C/spanu003Eu003Culu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EObserves program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction. u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003ECoordinates the collection, analysis and reporting of required information for surveys, review documents, public information documents, etc.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EImplements connective actions required as a result of surveys or other indicators.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003ESupports data collection for Northwestern's annual Diversity and Inclusion Report and related efforts.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003C/ulu003Enu003C/liu003Enu003Cliu003Enu003Cspanu003Eu003Cemu003Eu003Cspanu003Eu003Cspanu003EEventsu003C/spanu003Eu003C/spanu003Eu003C/emu003Eu003C/spanu003Eu003Culu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003ECoordinates programming for broad student, faculty, staff and alumni educational events, workshops, meetings, etc. including agendas, travel itineraries, etc.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EDevelops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote learning, research and teaching objectives, and to build internal and external relationships within **MEMBERS ONLY**SIGN UP NOW***..u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EEnsures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EPromotes campus and community events to internal and external OIDI partners. Identifies and obtains external expertise as needed and works with content experts for current and new programs.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EReviews programs/projects to increase efficiencies and enhance impact.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EManages speaker selection, communication, and topic development.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003ELeads program/project updates and improvements.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003C/ulu003Enu003C/liu003Enu003Cliu003Enu003Cspanu003Eu003Cemu003Eu003Cspanu003Eu003Cspanu003EOtheru003C/spanu003Eu003C/spanu003Eu003C/emu003Eu003C/spanu003Eu003Culu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EProvides administrative support for additional areas of the Office of the Provost on a rotating basis as needed.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EManages special projects.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EAdministers and maintains existing and future strategic plans.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EParticipates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003C/ulu003Enu003C/liu003Enu003C/ulu003Enu003Cpu003Eu003Cspanu003Eu003Cemu003Eu003Cspanu003Eu003Cspanu003EPerforms other duties as assigned.u003C/spanu003Eu003C/spanu003Eu003C/emu003Eu003C/spanu003Eu003C/pu003Enu003Cpu003Eu003Cspanu003Eu003Cstrongu003Eu003Cspanu003Eu003Cspanu003EMinimum Qualifications:u003C/spanu003Eu003C/spanu003Eu003C/strongu003Eu003C/spanu003Eu003C/pu003Enu003Culu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003ESuccessful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003E1 year program/project administration or other relevant experience. u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003C/ulu003Enu003Cpu003Eu003Cspanu003Eu003Cstrongu003Eu003Cspanu003Eu003Cspanu003EMinimum Competencies: (Skills, knowledge, and abilities.)u003C/spanu003Eu003C/spanu003Eu003C/strongu003Eu003C/spanu003Eu003C/pu003Enu003Culu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003E2 years program/project administration or other relevant experience.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003ECommitment to providing a high level of service and working in a collaborative team environment.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EHigh degree of professionalism; ability to work with individuals across all levels of the University.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EAbility to handle confidential information with utmost discretion.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EExcellent interpersonal, oral, and written communication skills.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EAbility to handle multiple projects and tasks simultaneously, and adapt to changing priorities.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EStrong attention to detail.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EAbility to work independently and take initiative to meet tight deadlines.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EStrong analytical, research, and organizational skills.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EStrong project management and decision-making skills.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EProficiency with Microsoft Office, websites, and social media.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003C/ulu003Enu003Cpu003Eu003Cspanu003Eu003Cstrongu003Eu003Cspanu003Eu003Cspanu003EPreferred Qualifications: (Education and experience)u003C/spanu003Eu003C/spanu003Eu003C/strongu003Eu003C/spanu003Eu003C/pu003Enu003Culu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EMaster's degree.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EPrevious experience working in a university or research environment.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003Cliu003Eu003Cspanu003Eu003Cspanu003Eu003Cspanu003EExperience with diversity and inclusion, student, faculty, alumni and community affairs, event planning, marketing and communications.u003C/spanu003Eu003C/spanu003Eu003C/spanu003Eu003C/liu003Enu003C/ulu003Enu003Cpu003Eu003Cbru003E**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.u003C/pu003Enu003C/divu003Enu003Cbru003Eu003C!-- End HTML Area --u003Enu003C/divu003Eu003C/divu003Eu003C/divu003Enu003C/divu003Enu003C/divu003Eu003C/divu003E,datePosted:2018-08-06,employmentType:FULL_TIME,industry:Other,hiringOrganization:{@type:Organization,name:**MEMBERS ONLY**SIGN UP NOW***.},identifier:{@type:PropertyValue,name:**MEMBERS ONLY**SIGN UP NOW***.,value:34141},jobLocation:{@type:Place,address:{@type:PostalAddress,addressCountry:US,streetAddress:,addressLocality:Evanston,addressRegion:IL,postalCode:60201}}}

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