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Job Details

Secretary Office Automation

Company name
Department Of Transportation, Federal Aviation Administration

Salary
$35,461.00 to $64,928.00

Location
Burlington, MA

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Open & closing dates

02/14/2018

to

03/07/2018

Service

Excepted

Pay scale & grade

FV D - E

Salary

$35,461 to $64,928 per year

Salary above reflects 27.48% locality rate.

Appointment type

Permanent

Work schedule

Full-Time

Location

1 vacancy in the following location:

Burlington, MA

1 vacancy

Relocation expenses reimbursed

No

This job is open to

Federal employees

Current or former competitive service employees, including:

Merit promotion

Career Transition (CTAP, ICTAP, RPL)

Transfer

Veterans

Share

Announcement number

ANE-AIR-18-058-56285

Control number

491379200

Duties

Duties

Summary

Incumbent serves as a Secretary to a Branch Manager and subordinate staff in the Engine and Propeller Standards Branch by providing administrative support to the Branch. Performs basic tasks in support of professional engineers or technical occupations under the close direction of a manager or more experienced employee. Assists managers and other employees in day-to-day operations.

Business Component: Aircraft Certification Service, Policy & Innovation Division, Engine & Propeller Standards Branch, IR6A0

Learn more about this agency

Responsibilities

D level duties: Applies basic knowledge and limited experience to perform assigned tasks. Refers to established guidelines in the handling of confidential information. Performs a full range of administrative assignments to include, but not limited to: compiling and tracking data; providing basic computer assistance; screening incoming telephone calls; greeting and assisting visitors; scheduling meetings; making travel arrangements and maintaining budget; ensuring proper time and attendance data entry; tracking branch action items, and incoming and outgoing correspondence; providing FOIA support; providing new employee on-boarding support; prepares, reviews, and edits correspondence, reports, and other materials in final format for signature, ensuring proper format, grammatical accuracy, plain language, and conformity to internal administrative policies and procedures; providing standard information on administrative policies; and, maintaining records. Performs other duties as assigned. Regularly coordinates with a manager or more experienced employee to plan time, prioritize tasks, and use assigned resources. Contacts are primarily internal to the organizational unit with managers and other employees to share information and/or to discuss the statuses of assigned tasks. In some areas, may have regular contacts with external customers and other parties on routine matters such as greeting and referring callers and visitors. Established policies/procedures provide detailed guidance for almost all tasks, with little or no room for discretion. Works under detailed instructions provided by a manager or more experienced employee. Regularly refers problems and work issues to a manager or more experienced employee for guidance. Work is reviewed regularly during assigned tasks and at completion to ensure timeliness and all aspects of quality. Work activities typically support the work of other employees and contribute to the activities of the Branch.

E level duties: Applies limited experience and detailed knowledge to plan and accomplish tasks, and has some understanding of how administrative assignments contribute to the activities of the Branch. Uses independent judgment or discretion in the handling of confidential information. Performs a full range of administrative assignments to include, but not limited to: compiling, tracking, and analyzing data; providing advanced computer assistance; greeting and assisting visitors; scheduling meetings; making travel arrangements and maintaining budget; ensuring proper time and attendance data entry; tracking branch action items, and incoming and outgoing correspondence; providing FOIA support; providing new employee on-boarding support; prepares, reviews, and edits correspondence, reports, and other materials in final format for signature, ensuring proper format, grammatical accuracy, plain language, and conformity to internal administrative policies and procedures; providing explanations of administrative policies; maintaining records; and, assisting with the coordination of new office policies and systems. Performs other duties as assigned. Demonstrates some independence in planning time, but frequently coordinates with a manager or more experienced employee to prioritize tasks and use assigned resources. Contacts are primarily internal to the organizational unit, but may have a significant external component. Internal contacts typically are with managers and other employees to share information and/or discuss the statuses of assigned tasks. External contacts typically are with customers and other parties on routine matters that relate to the professional or technical occupation that is being supported. Established policies/procedures provide guidance for almost all tasks, but provide some discretion for the employee to select the most appropriate approach. Works under general instructions provided by a manager or more experienced employee.

Travel Required

Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

Supervisory status

No

Who May Apply

This job is open to…

DOT Employees & EVHO - Federal Employees and EVHO

Click here

for definition of EVHO.

Questions? This job is open to 2 groups.

Job family (Series)

0318 Secretary

Similar jobs

Office Secretaries

Secretaries, Office

Requirements

Requirements

Conditions of Employment

US Citizenship is required.

Selective Service Registration is required for males born after 12/31/1959.

Must submit an SF50 (See Required Documents)

Qualifications

To qualify for this position at the D level, you must demonstrate in your application that you possess at least 6 months of general experience. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. OR

EDUCATION SUBSTITUTION:One year of successfully completed education above the high school level can be substituted for 6 months of general experience. This education must have been obtained in an accredited business, secretarial or technical school, junior college, or university. One year of full-time academic study is defined as 30 semester hours, 45-quarter hours, or the equivalent in a college or university, or least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR

COMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements.

To qualify for this position at E level: you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to the FV-D (FG/GS 3-6) in the Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience includes but is not limited to: scheduling meetings; screening telephone calls and answering routine requests for information; preparing correspondences and other documents; making travel arrangements; using a variety of office automation software (i.e. Microsoft Office Suites); and, establishing and maintaining office records.

Refer to OPM's General Schedule Qualification Standards, Group Coverage Qualification Standards on Clerical and Administrative Support Positions, for more information: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards

If using education to qualify, applicants MUST submit transcripts. More details are provided in the Required Documents section of this announcement under IMPORTANT INFORMATION REGARDING EDUCATION.

Education

For the D level:

EDUCATION SUBSTITUTIONOne year of successfully completed education above the high school level can be substituted for 6 months of general experience. This education must have been obtained in an accredited business, secretarial or technical school, junior college, or university. One year of full-time academic study is defined as 30 semester hours, 45-quarter hours, or the equivalent in a college or university, or least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR

COMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements.

Preview Job Questionnaire

Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.

Position may be subject to a background investigation.

A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

Qualification requirements must be met by the closing date of this vacancy announcement.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or priority grouping and referred to the selecting official for consideration.

This is a bargaining unit position.

Links to Important Information: Locality Pay

, COLA

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Background checks and security clearance

Security clearance

Public Trust - Background Investigation

Drug test required

No

Required Documents

Required Documents

Applicants must apply on-line to receive consideration for this vacancy announcement. Faxed, mailed or e-mailed applications cannot be accepted. If you need to submit additional documents to supplement your on-line application (e.g. transcripts, SF-50, or veterans' documentation) you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to (781) 238-7283 on or before the closing date of this announcement. Include your name and the announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth.

IMPORTANT INFORMATION REGARDING EDUCATION:

If qualifying for this position based on education, unofficial college transcript(s) or a list of courses, grades earned, completion date, and quarter and semester hours earned must be submitted by the closing date. If selected, official transcripts may be required. You may upload these documents with your application in USAJOBS or fax it to (781) 238-7283.

Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/index.html

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US educational institution in terms of equivalence to a degree acquired at an American college or university. A copy of the evaluation results must be included in your application package otherwise it will not be considered.

If you are a DOT employee (including a current FAA employee), you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are a DOT employee and need a current copy of your SF-50, please contact your personnel office. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

How to Apply

You must apply online to receive consideration. Your application must have a status of Received by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must have a status of Received each time a referral list is created in order to receive consideration for positions associated with register.

IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.

We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.

Please ensure EACH work history includes ALL of the following information:

Job Title (include series and grade if Federal Job)

Duties (be specific in describing your duties)

Employer's name and address

Supervisor name and phone number

Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008)

Full-time or part-time status (include hours worked per week)

Salary

Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.

You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide

, for more information on uploading and re-using the documents in your applications.

Forms: SF-15

: Application for 10-Point Veteran Preference

Agency contact information

Kerry Ferreira

Phone

781-238-7259

Fax

781-238-7283

Email

kerry.ferreira@faa.gov

Address

Federal Aviation Administration

ANE Regional HR Services

1200 District Avenue

Burlington, MA

US

Learn more about this agency

Next steps

Candidates for FAA positions are evaluated using our Automated Vacancy Information Access Tool for Online Referral (AVIATOR) system.

AVIATOR compares your skills and experience as described in your application with the requirements of the position.

If you are found to be an eligible, highly-qualified candidate, you will be referred to the selecting official for further consideration.

(In some cases, individuals with priority for special consideration must be considered and selected before other candidates.)

Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.

Important - If you make any change to your application, you must resubmit it.

If you change your application and do not resubmit it, your changes will not be considered part of your application package, and your previous application will be considered.

FAA is an Equal Opportunity Employer

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR)

or by contacting the local FAA Civil Rights Office.

Fair & Transparent

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations

or how to contact an agency.

Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

federalgovernmentjobs.us

Company info

Department Of Transportation, Federal Aviation Administration
Website : http://www.faa.gov/

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