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Job Details

Staff Assistant

Company name
Department Of Transportation, Federal Aviation Administration

Location
Washington, DC
7 hit(s)  

Profile

Duties

Summary

The Deputy Associate Administrator's Office is looking for someone with excellent scheduling and meet-and-greet skills to meet the needs of the executive staff.

Responsibilities

The incumbent serves as the Staff Assistant to the Deputy Associate Administrator for Aviation Safety, under the direction and supervision of the Aviation Safety Chief of Staff. The incumbent performs progressively more difficult assignments in support of the Deputy Associate Administrator and the AVS Executive Office. In addition to supporting the Deputy Associate and Associate Administrator, the Staff Assistant will support project needs under general instructions provided by the AVS Chief of Staff, AVS Technical Assistant and AVS Senior International Advisor.

Typical assignments may include: collects and records data/information; searches for, assembles, and summarizes information as required from files and documents as requested by or in anticipation of the Deputy Associate Administrator's needs; conducts extensive research on a combination of subjects in order to provide up-to-date information; identifies problems and presents recommendations; procures necessary office supplies and equipment through agency channels ;

and assists higher level professionals in day-to-day operations.

The incumbent maintains primary control over the Deputy Associate Administrator's calendar, meetings, and appointments and advises the Deputy Associate Administrator of appointments and commitments in a timely manner. He/she reconciles the Deputy Associate's calendar against the Associate Administrator's calendar on a weekly basis and, in anticipation of weekly calendar meetings; prints calendars for attendees. The incumbent also ensures meeting logistics for Video Teleconferences and phone bridge lines are arranged and set up prior to the start of the meetings. The incumbent advises individuals when appointments must be rescheduled, arranging mutually convenient times for new appointments, and informing the Deputy Associate Administrator of pending appointments, meetings, and other commitments.

The incumbent screens all calls and visitors, answering questions and completing business involving established policy or routine matters without referring people to the Deputy Associate Administrator. The incumbent reviews outgoing correspondence for spelling, typographical errors, and conformance to formats and procedural requirements. He/she makes all necessary foreign and domestic arrangements for travel, arranging schedule of visits, making transportation and hotel reservations, and preparing travel vouchers. The incumbent maintains leave and attendance and office files for the AVS Executive Office. The Deputy Associate Administrator's Staff Assistant serves as backup to the Associate Administrator's Staff Assistant when needed.

Travel Required

Not required - The job does not require any travel.

Supervisory status

No

Promotion Potential

NA

Job family (Series)

Similar jobs

Requirements

Conditions of Employment

US Citizenship is required.

Selective Service Registration is required for males born after 12/31/1959.

Must submit an SF50 (See Required Documents)

This position cannot be performed remotely.

Qualifications

Applicants must demonstrate at least one year (52 weeks) of SPECIALIZED experience equivalent to the next lower grade/pay band FG/GS-9 or FV-F in the Federal government. Specialized experience is defined as that which has equipped the applicant with the particular knowledge, skills, and abilities required to successfully perform the duties of the position, and is typically in or directly related to the line of work of the position to be filled.

Specialized experience is defined as: managing executive's calendar with commitment authority for scheduling, making necessary travel arrangements, coordinating meetings or conference calls, and procuring necessary office supplies and equipment through agency channels; conducting research on a combination of routine and multiple subjects in order to provide up-to-date information; AND identifying problems and providing solutions/recommendations, if needed.

You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.

Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE.

You may be asked to provide evidence or documentation that you have this type of experience later in the selection process. Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification.

Applicants who fail to demonstrate possession of any of the above criteria AND

who do not provide the required documentation will receive no further consideration for this position.*

Applicants may be asked to verify information on your application for employment with the FAA.

All qualification requirements must be met by the closing date of this vacancy announcement.

Education

Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.

Position may be subject to a background investigation.

A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

NOTES:

1. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each Knowledge, Skill & Ability (KSA), please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a human resource specialist as appropriate. See Resume is not an acceptable response.

2. Management may elect to interview some, all, or none of the referred applicants.

3. This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: http://jobs.faa.gov/FAACoreCompensation.htm.

4. This Level 1 (Low Risk)

position requires favorable adjudication of a National Agency Check and Inquiries (NACI) background investigation prior to appointment.

This is not a bargaining unit position.

Links to Important Information:

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT:

Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Background checks and security clearance

Security clearance

Drug test required

No

Required Documents

ALL applicants MUST submit the following: (1) resume with complete work history; and (2) a copy of your most recent SF-50 (Notification of Personnel Action) that meets the requirements specified below.

For guidance on how to create a Federal resume, visit http://www.archives.gov/careers/jobs/forms/resume-guide.pdf.

Failure to submit all required documents by the closing date will result in a finding of ineligible. We are not responsible for incomplete, illegible or missing documents.

Please DO NOT email your application documents. We cannot accept documents received via the email system. Documents sent via email will NOT receive consideration.

These documents MUST be uploaded to your on-line application or faxed to (202) 267-4421 or 1-866-291-3009 on or before the closing date of this vacancy announcement. Applicants must reference the vacancy announcement number on their faxed documents.

Only supplemental documentation, e.g. SF-50s, will be accepted in combination with your on-line application.

If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are an FAA employee, you can access and print your SF-50 from the eOPF system .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

You must apply online to receive consideration. Your application must have a status of Received

by 11:59 PM Eastern Time

on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must have a status of Received

each time a referral list is created in order to receive consideration for positions associated with register.

IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.

We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.

Please ensure EACH work history includes ALL of the following information:

Job Title (include series and grade if Federal Job)

Duties (be specific in describing your duties)

Employer's name and address

Supervisor name and phone number

Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008)

Full-time or part-time status (include hours worked per week)

Salary

Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.

You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, , for more information on uploading and re-using the documents in your applications.

Agency contact information

Maria A. Pugh

Phone

Fax

1-866-291-3009

Email

Address

Federal Aviation Administration

Staffing Services Branch, AHF-110

800 Independence AVE., SW

Washington, DC

US

Next steps

Candidates for FAA positions are evaluated using our Automated Vacancy Information Access Tool for Online Referral (AVIATOR) system. AVIATOR compares your skills and experience as described in your application with the requirements of the position. If you are found to be an eligible, highly-qualified candidate, you will be referred to the selecting official for further consideration. (In some cases, individuals with priority for special consideration must be considered and selected before other candidates.) Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.

Important

- If you make any change to your application, you must resubmit it. If you change your application and do not resubmit it, your changes will not be considered part of your application package, and your previous application will be considered.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on or by contacting the local FAA Civil Rights Office.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about or

Legal and regulatory guidance

This job originated on . For the full announcement and to apply, visit . Only resumes submitted according to the instructions on the job announcement listed at will be considered.

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